Purpose
The Assets module in HRStop enables organizations to manage, track, and maintain records of company-owned assets in a structured and centralized manner. It helps streamline:
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Asset allocation
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Usage tracking
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Timely returns
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Detailed record maintenance for better compliance and reporting
Assets can include:
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Physical items: Laptops, mobile devices, office furniture, vehicles
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Intangible items: Software licenses, intellectual property
Admins can assign assets to employees, monitor their status, and maintain all relevant information in one central location.
Key Features
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Asset Name and Code Entry – Record all assets with unique identifiers
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Asset Category Mapping – Classify assets for easier management
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Assignment Tracking – Track employee, assigner, and assignment date
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Return Date Tracking – Monitor when assets are due for return
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Procurement Details – Record vendor name, cost, and service schedule
Who Should Use This
Employees – View assigned assets, request returns or replacements
HR/Admins – Configure the module, add assets, assign assets, and maintain organization-wide records
When to Use This
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When new assets are procured and need assignment
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For tracking asset usage and life cycle
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During audits, inspections, or reporting
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To generate reports on asset allocation, service schedules, and returns
Assets Module – Workflow and Guides
1. Configuration (Admin Access)
Setup the module and configure categories for easier management:
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Enabling Asset Module:
Control Panel → Settings → Module → Enable Asset Module → Update
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Asset Categories: Define categories to classify assets for simplified reporting and management
2. Asset Entry and Management
Learn how assets can be added and managed by admins:
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Adding and Managing Assets:
Admins can add assets individually or in bulk using a CSV file
https://hrstop.thedocs.in/2/Adding-and-Assigning-an-Asset
https://hrstop.thedocs.in/31/-Adding-an-asset-in-bulk
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Tracking Asset Details:
Maintain complete information including assigner, assignee, assignment date, return date, procurement details, vendor, and life stage
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Category Mapping:
Define categories to map assets for simpler management
https://hrstop.thedocs.in/590/Managing-Asset-Category
3. Reporting and Analytics
Generate reports for better visibility and tracking of assets across the organization:
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Asset Allocation Report – Track which employee holds which asset and its return status
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Service and Procurement Report – Monitor next service dates, procurement costs, and vendor details
Summary
The Assets module in HRStop provides a centralized and easy-to-use solution for managing company assets. It ensures:
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Transparent allocation
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Accurate tracking
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Comprehensive reporting